Under the authority of the Secretary General, the Administrative platform is composed of seven administrative divisions (Financial office, Human ressources, Communication, Information technology, Logistics and property, Pole of Scientific Affairs (PAS), Inventory), which are essential for the center’s progress and innovation, as well as a central reception.
The financial office makes the implementation, the monitoring, and the control of budget lines of the CPN, in collaboration with the regional administration of INSERM and the University Paris Descartes.
The Financial Office aims to optimize financial management by providing assistance related to all the Center’s financial operations, including:
• A support and advisory role on issues with a financial implication.
• The settlement of the budgets (state subsidies, donations and legacy, other subsidies…).
• The follow-up to the transfer requests.
• The financial analysis of operational, equipment, travel and salary expenses.
This translates into:
• The entry of the purchase requests.
• The processing of the orders.
• The supervision over the credits and it uses.
• The breakdown and tracking of the financial accounts.
• The monitoring of the research contracts and partnership agreements.
The Bureau of Human Resources Management
• Ensures the staff recruitment process (vacations, fixed-term contracts, internship…) and organizes the reception of new recruits.
• Handles staff files in collaboration with the regional administration of INSERM.
• Assists team leaders on staff recruitment by doing the financial estimates dues to recruitment, writing job descriptions and conducting staff performance evaluations.
• Provides information concerning the career development (promotions, mobility, …) and all the aspects of human resources management.
• Manages vacations and sick leaves
The Bureau of Assignment Management
• Assists staff with the booking of travel arrangements.
• Manages orders for travel missions.
• Provides support in the professional staff training and identifies professional development needs.
The Communications Office handles both internal and external communication.
Its duties and responsibilities include:
• Developing the CPN visibility to external stakeholders including the research partners and the general public.
• Articulating the internal communication.
• Publishing relevant news and information to promote the CPN’s research teams.
• Organizing scientific events of the CPN.
• Maintaining and updating information on the CPN's website, including the social media (e.g. Twitter, Facebook, YouTube and LinkedIn).
• Collecting and studying scientific bibliographical material produced by the CPN teams. After being referenced and classified by topic, impact factor and citation, the bibliometric analyses are done and they can be requested by researchers or for scientific events.
The IT pole is comprised of seven members who are responsible for:
• Ensuring compliance with the recommendations presented by the Information Systems Division (ISD) in order to guarantee the quality of the servers and network services
• Managing the IT equipment
• Providing to its staff a connection to different communication networks and general community interest services such as Wi-Fi connection, a Virtual Office, a messaging service, telephony and videoconferencing.
The IT pole ensures the right coordination for:
- Getting a quote and installing the new purchases
- Updating the network system according to the DSI current regulation
- Safeguarding the CPN’s computing resources and data as well as administering the computer resources
- Delivering advices and training
- Proposing projects for future infrastructure needs
This division plays a lead role in the oversight of the CPN’s infrastructure, which includes outside interventions.
It offers the following services:
• Providing technical assistance support to the CPN teams.
• Tendering technical follow-up of common facilities and equipment, in collaboration with the Financial office that manages maintenance contracts.
• Owing the responsibility for the operation, maintenance and repair of the Central Cold Plant (biological samples cryopreservation).
• Managing the renewal operations of the existing facilities, in collaboration with the regional Property Division of INSERM that provides financial support.
• Ensuring that the CPN’s infrastructure complies with the latest standards of hygiene and safety.
• Contributing to the risk analysis and monitoring the risk prevention policy.
The PAS supports the direction board in activities contributing to the realization of the CPN scientific objectives.
Its main goals are:
• to identify and communicate appropriate external funding opportunities (ANR, ERC, etc.) and to help the CPN researchers with the preparation and submission of grant proposals.
• to participate in the preparation of scientific evaluations such as those from the International Scientific Advisory Board (iSAB) of CPN, or the High Council for Evaluation of Research and Higher Education (HCERES), etc.
• to coordinate the thematic discussion (GR) and work groups (GT) of CPN
• to develop and implement outreach activities to ensure communication and valorization of CPN research results (Website, etc.)
Efficient stock control allows the CPN to:
• Coordinate inventory transfers after the closuring of a research structure or if an item is not necessary.
• Advise the Directorial Board, the team leaders and the CPN staff of item selection.
• Control inventory levels.
• Monitor the disposition of surplus property.
• List articles for audit purposes.
The receptionist service monitors visitor access and maintains security awareness.
He welcomes visitors by greeting them, answering or referring inquiries and maintains visitor register.
He receives, sorts and tracks mails, shipments and deliveries. He answers and addresses incoming phone calls.